AI-native job management software for construction and trade firms
Same hours.
More profit.
Catch the hours that never get invoiced.
Track jobs against estimates.
Everyone can follow the progress in real-time.
- 14 days free, no card
- Native app for iPhone and Android
- Admin web portal
- Free for your clients
After the trial: €149 a month for 5 people, €10 for each extra person. No contract.
Trähus Oy · Renovation · Finland · 42 employees
- Profit margin
- 3% → 24% in two years
- Hours worked that get invoiced
- 95 of every 100
Buildbite was built at Trähus, where our founder is chairman.
Profit leaks when people involved can't see the job.
The client tells the project manager. The project manager tells the site manager. The site manager tells the crew. Someone waits. Someone guesses. Something gets done twice. By Friday, nobody remembers which hours were which.
Some examples that typically don't show up on the invoice
Our estimate, in hours out of every 100 worked.
- Fetching materials1 to 2 hours
- Driving to site and between jobs3 to 4 hours
- Unrecorded half-hours at the end of the day3 to 4 hours
- Scaffolding, tools and site coordination left off the invoice3 to 4 hours
- Extra work the client asked for on site4 to 5 hours
- Going back to fix a finished job5 to 6 hours
- Preparing quotes and getting approvals from client5 to 6 hours
Check your own hours
Example figures. Replace them with yours.
You invoice 69 of every 100 hours worked.
That leaves about 500 hours a month across your crew. At your rate, about €27,500 a month.
Not every hour can be invoiced. Start with the examples in the list.
Buildbite puts the whole job on every phone.
The estimate, the plan, the hours, the photos, the extras and the approvals. Office, site and client see the same job, live. Nobody has to ask.
- Everyone sees the job
- Less waiting
- Less rework
- Clients trust the invoice
- More hours invoiced
- Higher markup
- More profit
Each gain is small. Together they multiply.
Why a few hours change profit so much
Wages, vans and rent cost the same whether an hour is invoiced or not. So each extra hour you invoice is nearly all profit.
Take a 20-person firm that charges by the hour and adds a 75% markup to its costs. Same crew, same rates, same jobs. The only thing that changes is how many hours get invoiced.
Increasing the markup will multiply the profits even further.
Profit kept from every €100 invoiced
Hours invoiced out of every 100 worked
An example from Buildbite's profitability guide. It counts labour only, and your figures will differ. Download the guide
How a 42-person renovation firm went from 3% to 24% profit
Trähus Oy restores old wooden houses in Finland. Two years ago it was barely making a profit, and finished jobs kept coming back to be redone. Its CEO, Thomas Noreila, was ready to give up.
Two years ago
3%
profit margin
€3 kept from every €100 invoiced
Today
24%
profit margin
€24 kept from every €100 invoiced
Also today
95 of 100
hours worked get invoiced
Only 30 hours of rework a year
This year
+47%
revenue growth
Next year already sold out
What changed at Trähus
- Every customer could follow their own job live, with photos as the work happened.
- Hours, photos and updates were logged on site, not afterwards.
- Every task was tracked against its estimate, so problems showed up in time to fix them.
- Rework fell to 30 hours a year. Invoice queries are now rare, because customers have already seen the work.
Today Trähus is delivering a €5 million project for the Dutch government in Finland. The client follows every task live, from the Netherlands.
View the proof: the figures, year by year
Buildbite was built at Trähus, where our founder is chairman.
"With Buildbite we increased our profitability from 3% to +24% over 2 years."
What you can expect
Trähus started at 3%, and it took two years of steady work to reach 24%. Your starting point is different, so your result will be too. The method is the same for every firm: everyone sees the job, and every hour gets invoiced.
The 14-day trial shows you where the hours go on your own jobs.
Also using Buildbite: Keradur Service Oy
Cleaning and property services in Finland. 250 employees.
- 1.5 hours saved per supervisor, per day
- Less than 2% of service work redone
- 25% fewer internal messages and phone calls
"Crews get clear daily tasks, clients get instant proof of work, and we finally have real-time visibility of every job — no more chasing updates by phone."
Kim Sorjonen, COO, Keradur Service OyHow Buildbite gets the work onto the invoice
When you quote
The quote becomes the job
Write the quote on site, on your phone, and send it as a branded PDF or link. When the client approves it, it turns into a live job with its tasks and estimates. Nothing gets typed in twice.
On site
Hours are recorded where the work happens
Each crew member opens the job and clocks in on their task. Hours, photos and materials are logged straight away, on site. Four taps. Native app for iPhone and Android. In the language each person prefers.
When the job changes
Extra work is agreed before it's invoiced
Extra work is written down with a price. The client approves it in the app. The approval is saved with the date and time. The invoice matches what was agreed.
When you report and invoice
The invoice is drafted from what was logged
Buildbite drafts the invoice from the hours, materials and approved extra work. You check it. Send it, or pass it to your accounting system. And you see every job against its estimate while the crew is still on site. Reports show margin and quote against actual for every job.
What it costs
€149 a month for your first 5 people. €10 a month for each extra person. Your clients use it for free.
Billed monthly. No contract. Add or remove people when your crew changes. Cancel any time and take your data with you.
Free for 14 days, with as many people as you like. No credit card needed.
| People you pay for | Monthly total |
|---|---|
| 5 | €149 |
| 10 | €199 |
| 20 | €299 |
| 50 | €599 |
What owners ask us first
Will my crew use it?
Clocking in takes four taps. At Trähus, what convinced the crew was praise from customers. In Thomas Noreila's words: "the craftsmen would receive praise from the customer directly in the job task chat for all to see."
Is a 24% profit margin realistic for my firm?
It depends on where you start and what you do about the hours you find. Trähus started at 3%, and it took two years of steady work to reach 24%. The 14-day trial shows you where the hours go on your own jobs.
Am I tied to a contract?
No. Billing is monthly, with no contract. You can export your data at any time.
Do I have to change my accounting system?
No. Buildbite drafts the invoice. You check it and pass it to Fortnox, Visma, Procountor, Xero, QuickBooks, Sage, MYOB, Björn Lundén, Hogia or Netvisor.
How long does it take to set up?
Most teams are up and running in under an hour. Sign up, invite your crew, create your first job.
Do I pay for subcontractors and clients?
You never pay for clients. You pay for your own team and for subcontractors once they accept an invitation. If you deactivate someone, you stop paying for them from your next bill.
Is it a phone app or an office system?
Both. The crew uses a native app for iPhone and Android. The office uses a web portal. Clients get their own free view. Everyone sees the same job.
Does it track where my crew is?
Only if you want it to. A location check at clock-in is optional, and you choose whether to switch it on.
See it on one of your own jobs
Run one real job through Buildbite. Then compare the draft invoice with what you would have invoiced.
Free for 14 days. No credit card needed. Then €149 a month for your first 5 people, plus €10 a month for each extra person. No contract.