Who it's for
What does Buildbite look like for your role?
Pick a role. See the day-in-the-life, the pains we fix, the exact features that matter, and what teams in that role actually get out of it.
01 · Business Owners
Stop running the business from gut feel.
You started the company on the tools. Now you're quoting at 10pm, chasing invoices on Sundays, and only finding out which jobs actually made money once the books close. Buildbite gives you a running picture of where each job stands while it's still on site.
- Where each job stands today
- Quotes in 15 minutes
- Pipeline at a glance
Pains we fix
No idea how a job is tracking until it's invoiced
Quotes take all evening and still feel like guesses
Extra work and change orders get lost — or never billed
Features that matter for this role
Quote vs. actual per job
Logged hours, materials and change orders roll up against the original quote, updated as the crew reports time.
Pipeline view
What's quoted, won, in progress and invoiced — at a glance.
One-click handoff
Won quote → scheduled job → invoice. No double entry.
What changes
You stop waiting for the books to tell you which jobs worked. The picture is already in front of you — while there's still time to do something about it.
02 · Project Managers & Ops
Clean handoffs. Fewer status meetings.
You're the glue between sales, the site and the office. Right now that means WhatsApp threads, Excel sheets and a lot of phone calls. Buildbite gives you one place where every job, task and update lives.
- One thread per job
- Change orders in-thread
- Daily standup view
Pains we fix
Updates scattered across WhatsApp, email and head
Re-explaining the same job to crew, client and office
Last-minute scope changes blow up the schedule
Features that matter for this role
Phase & task planner
Break jobs into phases, assign crew, set dependencies.
Change orders
Capture, price and get approval — all in the job thread.
Daily standup view
What's running today, who's where, what's at risk.
What changes
The job thread becomes the status meeting. Fewer phone calls, fewer Excel updates, and nothing slipping through WhatsApp.
03 · Field teams
Less paperwork. More work.
You're on site, your hands are dirty, and a phone is the only computer that makes sense. Buildbite takes 4 taps to clock in, log a photo or add a material — in the language your crew speaks.
- Clock-in inside the task
- Photo logging in 2 taps
- Multiple languages
Pains we fix
Paper timesheets that lose hours and arguments
Forgotten materials charged to the wrong job
Crew forgets to log hours by end of day
Features that matter for this role
Built for mobile-first crews
Native iOS + Android, fast on older phones, designed for gloved-hand taps.
Photo & note logging
Tap a task, tap the camera, you're done.
Multi-language UI
Multiple languages supported, so mixed crews can all work in the language they're most comfortable in.
What changes
Hours and materials land on the right job, the same day — instead of being reconstructed from memory on Friday afternoon.
04 · Office & admin
Invoices in minutes, not days.
You used to spend Friday chasing paper timesheets and re-typing them into Fortnox. Now the invoice is already drafted — every hour and material logged from the field, ready to send.
- Auto-drafted invoices
- Native accounting exports
- Every approval timestamped
Supported accounting system integrations
Pains we fix
Re-typing timesheets and receipts into the accounting system
Disputes over hours the client doesn't remember approving
Job data arrives in a format the accounting system can't read
Features that matter for this role
Native exports
Direct integrations with the major accounting systems — no CSV gymnastics.
Auto-draft invoices
Pulled from the actual work, ready to review and send.
Built to hand off, not replace
Buildbite owns quote → job → draft invoice. Your accounting system owns the books.
What changes
Invoicing stops being a Friday-afternoon ritual. The draft is already there — you review, send, and move on.
05 · Clients
Always in the loop. Never in the way.
Your clients want to know what's happening today, what they need to approve, and what it'll cost. Buildbite gives them their own free login to the same job thread your team uses — scoped to just their job.
- Free for your client
- In-thread approvals
- Branded quotes & invoices
Pains we fix
Clients calling for status updates
Disputed extra work
The final invoice doesn't match what was agreed on site
Features that matter for this role
Client view
Live progress, photos and approvals in their own free login — scoped to just their job.
In-thread approvals
Quotes, change orders and final sign-off, all in one place.
Branded quotes & invoices
Outgoing quotes and invoices carry your logo and colours — so the paperwork your client signs looks like yours, not ours.
What changes
Clients stop calling for updates because they can already see them — and when the invoice goes out, every line is backed by photos, hours and approvals they signed off on.
Ready when you are
See it for your role.
Spin up a free trial and load your first job today, or book a 15-minute walkthrough with our team.